CONSTITUTION
of the
Association of Road Users of Pakistan

ARTICLE 1- NAME AND HEADQUARTERS:-

The Association shall be called Association of Road Users of Pakistan (ARUP). Headquarters of the Association (Country Office) is located at Unit 9, 1st Floor, Souk Al-Hashir Plaza, Markaz F­10, Islamabad. The office will coordinate activities of all provincial offices and maintain liaison with other government offices, donor agencies, road-related offices & non-government organizations.

ARTICLE 2- AIMS AND OBJECTIVES:-
The Association shall have the following aims and objectives:-

a.  Regional Executive Committees will have the following responsibilities:-

i. To co-ordinate with all agencies, like NHA, C&W, local bodies, rural road agencies to make sure that the roads are made as per design and specification, future maintenance is done regularly and roads are kept in good condition and make them sustainable.

ii. Welfare of all road users (on motorized vehicles, cyclist, pedestrian, NMVs etc.) through ensuring maintenance of roads, safety of road users and healthy / clean environment along the roads.

iii. Welfare of women, men & children using road network through proper accident reporting centres (ARC) & comprehensive accident victim treatment system (AVTS) on country wide basis.

iv. Welfare of all stakeholders through education on proper usage of roads and through keeping a vigilant eye on all roads from the planning to implementation stage.

v. Welfare of road users by working towards reduction in number of accidents and accident victims.

vi. In case of any shortcomings / defects etc the matter should be reported to provincial and central offices for taking up the matter with higher authorities.

vii. To monitor proper and quality construction of all types of roads.

viii. Social education, that is, education of adults aimed at developing road sense and civic responsibility.

ix. Youth welfare - to create awareness particularly amongst the youth for road safety, proper usage of roads and cultivate culture of good citizenship.

x. To create an information network and databank of:Number of transport

Road length, condition and usage

Maps

Environment monitoring for air, noise and waste

xi. Training in social work - to create a workforce at grass root level with a view to advancing the aims & objectives of the Association and encouraging the observance of parking, traffic and loading rules.

xii. Improvement in health of road users by creating a dedicated workforce for monitoring and making every endeavour to minimize roadside pollution (exhaust noise) monitoring and greening of roads

 b)  To educate members about their responsibilities towards the furtherance of the aims of the Association.

c)  Education of all road users and members of the Association through issuing periodicals, leaflets, bulletins and other publicity materials to promote the  cause of the Association.

d) To raise funds through admission fees, subscription, donations and other means permissible under the law’s in force.

e) To co-operate and correspond with such National and International organization which have similar aims and objectives.

f) To organize Clubs, Cultural, Religious and Social functions and activities for the benefit of the Association.

g) To acquire (purchase or rent) land, buildings, assets, equipment, Government Securities and moveable and immovable property for the benefit of the Association.

ARTICLE 3 - MEMBERSHIP:- 

Any citizen of Pakistan can apply for membership on the prescribed form accompanied by the appropriate subscription as specified in the Bye-Laws to the respective Secretary who shall place the application before the Executive Board, which shall have powers to accept or reject such application. In ease of rejection written reasons shall be recorded. The Executive Board may reject the application for membership of any person who has been convicted in a Court of Law, who is of questionable integrity or who is known to be dishonest. There shall be three grades of membership:­

i. Member
ii. Life Member
iii. Corporate Member

ARTICLE 4 – SUBSCRIPTION:-

a) The Bye-Laws will specify the subscription applicable to each grade 
                of membership.

b) A member having failed to pay the subscription within the prescribed period shall be liable to have his/her affiliation canceled by Executive Board.

c) A defaulting member on cancellation of affiliation be re-affiliated on of reasonable explanation to the Executive Board,’ provided arrears are paid.

ARTICLE 6- RIGHT OF REPRESENTATION:-

All provincial’ Executive Committees shall be entitled to have their representative(s) on the Executive Board of the Association.

The provincial secretariats shall have the right to recall or change any of its representatives from the General Council and such representative shall cease to hold any office in the Association.

ARTICLE 6- FUNDS:-

The Association shall raise funds by subscription, donations and by any other means not contrary to the law and the articles of the Constitution.

a) The funds shall be utilized for:-

i. Organizational expenses of management of the Association.

ii. Publicity and other activities undertaken by the Association.

iii. Purchase or renting of lands and buildings or any other assets for the use of Association in furtherance of its aims and objectives.

iv. Any other work within the aims and objectives of the Association.

b) i. Funds when not used shall be deposited in the Association’s bank account or otherwise invested in Government Securities as may be decided by the Executive Board.

ii. The Association’s Country Office Bank accounts shall be operated under the joint signatures of any two of the following:- President, Secretary General, Secretary Co-ordination, Secretary Finance and any other nominated member of the Executive Board.

iii. The Association’s Provincial Offices Bank Accounts shall be operated under the joint signatures of any two of the following:-

Vice President, Joint Secretary, any two other member of the Provincial Executive Committee or the. Central Executive Board.

ARTICLE 7 – SECRETARIAT AND OFFICE / SUB-OFFICES:-

a) The Central Secretariat (Country Office) of the Association shall be situated in Islamabad and the President shall have overall responsibility for the central secretariat.

b) Any office / sub-office established shall be managed by provincial secretariats under the direct supervision of the central secretariat.

ARTICLE 8 – OFFICIALS OF THE ASSOCIATION AND THEIR DUTIES AND RESPONSIBILITIES:-

a)      President  -

The President shall:

i. Preside over all the Executive Board meetings and General Council Sessions of the Association.

ii. Be responsible for the smooth running of the Association.

iii. in case of a tie during voting in any meeting the President will have the casting vote.

iv. Approve all payment and expenses bills up to the specified ceiling as prescribed in the Bye Laws without the prior sanction of the Executive Board.

v. To arrange for the audit of the Accounts of the Association once every fiscal year by registered auditors.

vi. Remain in office for a tenure of two years from the date of his / her election. He / She may not be elected for a second consecutive term but may offer his / her candidature for any other position on the Executive Board on the completion of his / her first term. A former President may however, be elected for a second or further terms provided that these “terms” do not run consecutively.

b) Senior Vice President -

i. The Senior Vice President shall help the President in performance of his / her duties.

ii. In the absence of the President, he/she shall perform the duties of the President.

iii. In the event of the President’s office falling vacant the Executive Board may request the Senior Vice President to carry on the duties of the President till the General Council ratifies or elects a new President for the remaining term.

c) Vice President -

i. The Vice President shall be the provincial chief of the Association and shall be responsible for the Association’s interest and organizational work in their respective areas.

ii. Preside over all the provincial meetings of the Association.

iii. Be responsible for the smooth running of the Association in his / her area of responsibility.

iv. Will have the casting vote in provincial meetings if there is a tie.

v. Approve all payment and expenses vouchers / bills within the ceiling as specified in the Bye-Laws, without the prior sanction of the Executive Board.

vi. To arrange for the audit of the Accounts of the Provincial / District office of the Association once every fiscal year by approved auditors.

vii. In the absence of the Vice President, the Joint Secretary shall perform the duties of the Vice President.

viii. In the event of the Vice President’s office falling vacant the Executive Board may nominate any other member of the Executive Board to carry on the duties of the Vice President till the election of the new Vice President for the remaining term.

d) Secretary General -

i. Will be responsible for the proper execution of the directions issued and resolutions passed at the General Council Session and Executive Board meetings.

ii. Attend to all the correspondence, carry out the policies and supervise the offices of the Association.

iii. Convene meetings / sessions and record their proceedings.

iv. Attend to all such matters as are entrusted to him / her by the Executive Board and / or General Council.

iiv. Approve all payment and expenses within the ceiling as specified in the Bye- Laws.

e) Finance Secretary -

The Finance Secretary shall:-

i. Receive all monies, hold in custody and deposit them in the Association’s Bank Account immediately.

ii. Maintain (lie Cash Book and allied records such as receipt vouchers, payment vouchers, Bank Pass Book, cheques etc.

iii. Be responsible for the scrutiny and proper maintenance of the accounts of the Country Office and Regional Offices of the Association. Be one of the nominated signatories, of the cheques issued by the Country Office.

iv. Assistant Finance Secretaries shall be deputies to the Finance Secretary. 

f) Secretaries  -

i. Shall be the deputies to the Secretary General at Central office and to Vice Presidents at provincial offices.

ii. The Secretaries shall be responsible for safeguarding the Association’s interests and shall enjoy powers delegated to them in their respective areas.

g) Publicity Secretary / Assistant Publicity Secretary -

Shall be responsible for publicity and making necessary contact with the Community in the interests of the Association under the guidance of the Secretary General.

h) Secretary Coordination -

Shall be responsible for organizing all kinds of Meetings / Seminars etc. under the guidance of Secretary General and President. Shall assist the Secretary General and President in maintaining close contact with the World Bank and other donor agencies. He / she shall be responsible for the day to day functions and the administration of the Country Office.

 ARTICLE 9 - GENERAL COUNCIL:­

a) The General Council of the Association shall be constituted by the representatives of the members and its session shall be convened on days to be determined by the Executive Board but shall be held at least once a year.

b. The Extra-Ordinary session of the General Council may be convened as per Article 15 (b) when one third of its members are of the opinion that the circumstances require it.

c) The General Council shall consist of all the elected members of the six Executive Committees from the Provinces, Azad Kashmir and the Federal Territory plus the additional six office bearers from the Executive Board.

d) The General Council will elect the following members of the Board:

President, Senior Vice President, Secretary General, Secretary Coordination, Secretary Finance, Publicity Secretary as per Article 11 every two years

ARTICLE 10 - FUNCTIONS OF THE GENERAL COUNCIL:-

a) To consider and decide appeals, if any are referred to it, against any decision of the Executive Board.

b) Consider and decide any matter referred to it by the Executive Board.

c) Take disciplinary action against any member or office bearer of the Association if he / she is found guilty of misconduct or breach of the Bye-Laws.

d) Elect the Executive Board as per Article 11 including office bearers in its Session after every 2 years.

e) Add, modify or rescind any of the articles of the Constitution or rules framed thereunder.

f) Ratify or reject action taken or resolutions passed by the Executive Board.

ARTICLE 11 - EXECUTIVE BOARD:-­

The Executive Board of the Association shall comprise of the office bearers elected for a tenure of two years in the Annual General Council and shall consist of:-

a)  One President.
b)  One Senior Vice President.
c)  One Secretary General.
d)  One Finance Secretary.
e)  One Secretary Coordination.
f)   One Publicity Secretary.
g)  Six Vice Presidents (one each from Balochistan NWFP, Punjab, Sindh,
     Azad Kashmir and Capital territory.
h)  Six Joint Secretaries (one each from Balochistan, NWFP, Punjab, Sindh,
     Azad Kashmir and Capital territory

      Total Eighteen members of the Executive Board

At least 30% (thirty per cent) of the Executive Board shall be comprised of female members not withstanding that if there are insufficient female members available the positions may be filled by male members providing that all reasonable efforts are made to elect as many female members on to the Executive Board as is possible. These efforts must be recorded / minuted.

All members of the Executive Board except the President may hold the same office for consecutive terms. Not more than two position of the first five (a-c above) shall be held by members of the same Province. In the event of any vacancy occurring on the Executive Board for any reason it may he filled in by co-option. The Executive Board may also co-opt additional members on the Board provided that the total number of members does not exceed that laid down in Article 11 (i) above.

ARTICLE 12 – POWERS AND FUNCTIONS OF THE EXECUTIVE BOARD:-

The Executive Board shall be responsible for the General directions and management of the Association for which purposes it shall have full power and authority to:

a) Interpret the clauses of the Constitutions and Bye-Laws framed thereunder and enforce their observance and compliance.

b) Decide all questions with regard to which there are no specific

provisions in the Constitution, or Bye-Laws framed thereunder and such decisions shall be fully effective unless they are revised at the next meeting of the General Council.

c) Make Bye-Laws subject to these Articles for the proper conduct of the business of the Association which shall be confirmed, ‘modified or rescinded at the next session of the General Council.

d) Appoint Legal /Organization / Education committees/sub committees either from amongst time members or from persons recommended by them or if considered necessary, in the interest of the Association from other persons having specialized knowledge.

c) Delegate powers to any of its members for any specific purpose.

f) Select delegates, observers and other persons to attend any National or International conferences, Educational Courses etc., which it considers to be in the interest of the Association.

g) Appoint, suspend and / or dismiss any salaried employee of the Association.

h) Suspend / expel any office bearer or any member of the Executive Board or any member, if in its opinion, the person or the member has been found guilty of conduct calculated to injure or bring disrespect to the Association or if any of them have acted contrary to the Constitution of the Association or the Bye-Laws framed thereunder. Such suspension / expulsion shall be subject to review by the General Council and if confirmed, to effect the removal of the person or disaffiliation of the member from the Association as the case may be.

i) Depute persons from amongst its members to attend the provincial Executive Committee meetings if considered necessary.

j) Establish Offices / Sub-Offices at provincial capitals and later at district / city / town level to coordinate the activities of the Association and for the smooth running of the Association’s work.

k) Receive names of General Council Representatives from Regional and other offices of the Association.

l) Fix the time, dates and places for General Council sessions.

m) Appoint Chartered Accountants as Auditors and fix their remuneration.

ARTICLE 13 - EXECUTIVE BOARD MEETINGS:­

a) The Executive Board shall meet at least once every three months.

b) The Secretary General or in his absence the acting Secretary General shall convene meetings of the Executive Board.

c) At least 15 clays notice shall be given, but emergency meetings may be called on shorter (minimum 4 days) notice.

d) The notice shall specify time, date, place of the meeting and the business to be transacted.

e) Any other business not specified in the notice may be transacted with the permission of the Chairperson.

f) The Secretary General shall convene the meeting of the Executive Board if he / she receives a written request from more than one third of the members of the Executive Board.

ARTICLE 14 -  ANNUAL GENERAL COUNCIL SESSION:­

The Annual General Council Session of the Association shall be held once every year. Notice of at least 15 days shall be given to all the members of the General Council specifying the time, date and place of the session and the business to be transacted as under:-